Learn how to write a good meeting agenda with our 5 key steps.
Writing a good agenda is essential to get everyone in your meeting working in the direction you want. My five top tips for a good meeting agenda are below:
1. Circulate the agenda in advance
It’s amazing how often we fail to do this, and even more amazing how many people will turn up to a meetings they don’t know what they are for. But it’s a cardinal rule that any meeting should have an agenda. If you haven’t time then 3 bullet points will usually do.
2. Write the name of the meeting at the top of the agenda
Again, simple but it’s the most important thing – what is the name of this meeting? Try and make sure your meeting name is useful and informative – avoid the obvious – “weekly ACME meeting” doesn’t really tell us much – “Weekly HR review meeting” – is more useful.
3. Include the start and end time
Everyone wants to know how long the meeting will be for. If you are getting everyone together, do them the courtesy of letting them how long they are expected to attend for. Keeping to that time is a subject for another article.
4. Include an agenda item for ‘Any Other Business’ (or AOB for short) at the end of the agenda
Having this item allows you to postpone any discussions you don’t want to have till the end of the meeting. This helps you keep the meeting on track and avoids tangents and time wasting. If it really is important then the suggester will have his work cut out in the closing seconds of the meeting to get everyone’s attention.
5. Number each agenda item
Typically you will need to refer to each item on the agenda – a simple number by each one means everyone, even those not paying full attention, can keep track of what is going on.
If this is too much for you then here’s an example of a really simple meeting agenda.