TheMeetingMinutes.com

Ultimate Free Meeting Agenda Template download

Toby Beresford — Mon, 12 Dec 2011 14:43:05 +0000

I’ve created a meeting agenda template document using Microsoft Word for you to download here.

I hope you find it helpful.

Download template

For more guidance on writing agendas please check out my advice section on Agendas.

Ultimate Free Meeting Minutes Template

Toby Beresford — Fri, 09 Dec 2011 14:51:42 +0000

This free meeting minutes template for Microsoft Word puts into practice many of the principles we’ve learnt at The Meeting Minutes.

It is a clear template, it focuses attention on actual decisions made and the next steps agreed.

Download Template

Can a meeting be quorate with just one person?

Toby Beresford — Sat, 12 Nov 2011 12:00:08 +0000

The answer to this is “no”.

Quoracy means that a sufficient number of voting members are present to be able to make a decision on behalf of the whole. In a governing body committee this might be set at 2/3rds of the full committee strength.

In theory, I suppose, if you had a committee of [...]

Do meeting agendas need to be printed for every person?

Toby Beresford — Tue, 08 Nov 2011 17:00:58 +0000

There’s a simple answer to this – “yes”.

Imagine, you are a person who attends several meetings a day. It can be very easy to turn up to a meeting and not really know what the meeting is about.

Your meeting agenda will set this busy (and likely important) person’s mind at rest. It will [...]

8 Tips to Increase Attendance at your next Community Meeting

Toby Beresford — Wed, 26 Oct 2011 17:58:00 +0000

You know the picture – you’ve organised the venue, a local politician to attend and your staff are all on hand to answer questions – but your community doesn’t turn up.

“It must be raining!” you exclaim, but looking outside the weather is fair. “There must be football on” a colleague tells you and you [...]

How to interject in a meeting

Toby Beresford — Tue, 18 Oct 2011 12:15:21 +0000

Understanding how and when to interject in a meeting is an art that is easy to master, by understanding a few simple rules.

Rule #1 - The chair of the meeting has ultimate responsibility for who speaks and who doesn’t.

If you’re not sure who is the chair, see our guide for how to find [...]

Legal requirements for meeting minutes

Toby Beresford — Thu, 13 Oct 2011 08:56:20 +0000

Meeting minutes can very occasionally turn up in the law courts.

They can be used as evidence, for instance if someone should challenge the validity of certain actions.

The key principle to understand is that of liability. Meeting minutes shift the liability for the actions undertaken from the individual to the group. The group becomes [...]

How to really run a conference call: with equality!

Toby Beresford — Wed, 14 Sep 2011 14:00:48 +0000

Once a team gets over a certain size, is spread over various locations (and timezones) conference calls become a necessary evil. They are a way of getting decisions made and actions allocated without physical presence.

But, how do you make them work for 100% of the participants?

I felt this very keenly at my last [...]

Discovering a mistake in the meeting minutes

Toby Beresford — Tue, 30 Aug 2011 08:35:09 +0000

You’ve discovered a mistake in a circulated copy of minutes from a meeting. Should you raise the issue, and if so how?

First off there is a different etiquette depending on your point of view and the severity of the issue.

If you were not at the meeting

If you weren’t at the meeting [...]

What to include in board meeting minutes

Toby Beresford — Mon, 29 Aug 2011 14:15:22 +0000

A board meeting of a company or non-profit is one of the most important meetings you can have.

It is best thought of as a ‘Steering Committee’ with overall responsibility for the destination and direction of the organisation.

With that in mind, what do you need to write in Board Minutes, and what can you [...]